Welcome to Birch Creek's 2021 Page for Parents

COVID-19 Modifications for a Safe and Healthy Summer

Aerosols are produced at higher levels especially when playing wind musical instruments, singing, speaking loudly, etc. These guidelines are in place to mitigate as much risk as possible of contracting Covid-19. With everyone working together to keep each other healthy, music will be in the air at Birch Creek this summer.

Masks are required at all times, except when sleeping/showering/eating.

Performance masks and bell covers are required during concerts.

Rehearsals and performances will primarily be outside. The use of performance masks with bell covers for winds and brass players are required for rehearsals, practicing and in concert until further notice.

Performance Masks can be found at these websites, recommended by Birch Creek faculty.
J.W. Pepper
Director’s Assistant
This WONDERfilled Life
Etsy

Everyone on the property will socially distance by 6 feet whenever possible, even when outside, especially when inside.

If the weather is inclement and the sessions are inside, students must wipe down their chairs and stands before and after each use.

Piano keys must be wiped down before and after each use.

Instruments, mallets, sticks etc. should not be shared.

Practice room doors are to be open for at least 30 minutes after each practice session to allow for proper air ventilation.

Outside air is a key component to the health and safety of inside spaces. Birch Creek is committed to proper air ventilation and fresh air flow throughout the property. Students and faculty may not adjust thermostats, fans, windows, or other air flow settings.

To maintain the integrity of the residential environment, concert audiences will be distanced from faculty, students, and staff during the session.

Students, faculty, and staff may not co-mingle with family, friends or the public during the program session.

Only students assigned to a specific sleeping area are allowed in that space. Parents, family members, and friends may not enter a student’s sleeping/rehearsal/dining spaces.

The students will remain on campus during their session and free time.

No field trips – except for the jazz ambassadors who will perform outside, distanced, and stay in their own pod and their own van. They will have no outside contact with the public.

Meals will be prepared and served by kitchen staff behind barriers. Kitchen staff will not co-mingle with the residential bubble.

Birch Creek is a licensed camp through the State of Wisconsin. A consulting physician oversees Birch Creek’s medical protocols and a part-time nurse will oversee Birch Creek health staff who will be taking temperatures, recording any medical issues and dispensing medications. Birch Creek has a written agreement with Door County Medical Center for medical care.

Daily COVID-19 Screening - No Exceptions

14 Days Prior to Your Arrival

As of June 29, 2021, fully vaccinated students DO NOT need to fill out the daily COVID screening form.

Link to Daily Form

For unvaccinated students, this form should be filled out DAILY for the 14 days prior to your arrival on campus (see specific dates below). Unvaccinated students will not be admitted without a complete and signed medical log. No exceptions.

DATES FOR PRE-SCREENING BY SESSION:

            Percussion (Senior Track/Junior Track): Sunday, May 30th through Saturday, June 12th

            Symphony: Sunday, June 13th through Saturday, June 26th

            Jazz 1: Sunday, June 27th through Saturday, July 10th

            Jazz 2: Sunday, July 11th through Saturday, July 24th

MANDATORY: A negative test within 3 days of arrival or a vaccine receipt will be required upon arrival for all students and staff. Parents are advised to check into the new home testing kits if it is difficult to get a test in your area.

Communicable Disease Evacuation Policy

Communicable Disease Evacuation Policy

The COVID-19 pandemic remains a concern at Birch Creek, despite progress made on vaccination and treatment of the disease. Due to increased awareness about the need for protective measures for this (and other) communicable disease, Birch Creek has adopted a policy for communicable disease control. Health and safety is of the greatest importance at Birch Creek. Our approved health and safety protocols require that any student displaying a contagious disease is to be isolated until parents or guardians can evacuate the student. Birch Creek requires that all students be protected by appropriate evacuation procedures.

Birch Creek would be in a difficult predicament if a student was displaying symptoms, but unable to be evacuated. Simply, we are not be equipped to keep a student isolated for the duration of a positive COVID-19 case or other communicable disease. Therefore, due to health and safety protocols established to help mitigate risk of all facets of Birch Creek programming, the following procedures will be in force for the 2021 reopening season:

o  Students will not be accepted into the program unless there is a designated adult contact/individual who can arrive at Birch Creek within a day of notification by Birch Creek of the student’s illness and preliminary diagnosis.

o  The designated individual shall provide for necessary medical treatment and immediately evacuate the student by appropriate means. All students must provide Birch Creek with emergency contact and evacuation information prior to arrival.

o  The student’s parent or legal guardian shall execute a Designation of Legal Guardian form to identify the name and address of the designated individual, the intended method of evacuation appropriate to the student’s residence and method of transportation, and other information required by Birch Creek to assist in the student’s care and treatment.

April 7, 2021

Communicable Disease Evacuation Policy

Complete Student & Parent Registration Information & Session Details:

This packet contains important information about what to pack, required materials, concert attire, arrival and departure details, placement auditions, concert ticket discounts, and more!

2021 Percussion & Steel Band: Junior Track PDF

2021 Percussion & Steel Band: Senior Track PDF

2021 Symphony PDF

2021 Big Band Jazz I PDF

2021 Big Band Jazz II PDF

Online Registration Forms:

COVID-19 Modifications and Screening (Printable PDF)

Daily COVID-19 Screening Form
WHO: As of June 29, 2021, fully vaccinated students DO NOT need to fill out the daily COVID screening form. All unvaccinated students must agree to pre-screen and self-monitor with parental oversight for 14 days prior to the start of camp. For exact screening dates, see the printable pdf above.
DUE: Unvaccinated students will not be admitted without a complete and signed medical log. No exceptions. Form should be filled out DAILY for the 14 days prior to your arrival on campus.

Liability Waivers & Permissions Form
WHO: Required of all participants
DUE: Not less than 30 days prior to start of session

Health Form
WHO: Required of all participants
DUE: Not less than 30 days prior to start of session

Medication Form
WHO: Required for all students bringing medications to campus
DUE: Not less than 30 days prior to start of session

Shuttle Service Request Form
WHO: Anyone needing transportation from Green Bay bus station or airport.
DUE: Not less than 30 days prior to start of session

Online Payment Portal
WHO: Optional. Balances due may be paid online, by phone, or by mail with personal check or money order
DUE: Balance Due must be paid in full not less than 30 days prior to start of session (some exceptions apply; see your invoice of contact the Registrar for details)

Transgender Policy (Printable PDF)